15 Best Apps for Calendar Scheduling & Reminders

Whether you’re in school, pursuing an online course, starting a new job, or working at home, tracking your time and planning your days accordingly will help you succeed. To avoid missing out on anything, some people write their to-dos and upcoming tasks in a notebook. Today, some have taken the digital route and rely on apps for calendar scheduling.

Keeping an online calendar helps you to stay organized. It allows you to schedule reminders on28 your phone to ensure that you do not miss important appointments and meetings. Paper calendars cannot compete with this great feature. Moreover, online calendars are a way to increase your productivity. You can schedule the time to work on projects that are a priority or have strict deadlines. As a result, with an online calendar, you can complete what is needed and stay on task.

Apps for calendar scheduling are much better than traditional paper planners. Firstly, they keep your schedule neat even if you make several changes. Secondly, if you are planning schedules for yourself and your team or your family, a flexible calendar app helps you take control of everything.

If your digital calendar is integrated with your organizational tools, it becomes easier for you to organize a last-minute call, move a deadline, or plan the upcoming week. However, with the many options available on app stores, it can be overwhelming to choose the best app for calendar scheduling.

In this article, we are going to share the criteria for choosing the best calendar app and a list of the best calendar apps to help you stay organized.

How to Choose the Best Calendar App?

As you know, many kinds of calendar apps are available. You can download a basic app with minimal functions, a calendar app with built-in productivity tools, or an app designed specifically for professionals.

Every calendar app is different, but if it doesn’t have some must-have features, it is of no benefit to you. For starters, you should be able to use the app to schedule events and send reminders before the event. Here’s a checklist of what your calendar app should have:


1. Easy-to-use

An app for calendar scheduling shouldn’t have an extensive navigation menu. Preparing your to-do list or scheduling events should be easy to do in just a few clicks. Find an app with an intuitive user interface to make your workflow faster instead of slower. A free trial is an added advantage as it gives you a glimpse into what you will get and what you can manage with the app.

2. Customizable

There is no fixed design for a calendar app. Instead, an app is most useful if it allows users to make the tool work for their specific needs. The user should have the option to customize the look and feel of the app and define the available hours for scheduling meetings.

3. Compatible

A calendar app is right for you if it works with your favourite devices. You can make the most of an online tool only if you can access it from anywhere and at any time. Look for apps that are compatible with your phone, laptop, and desktop to stay connected 24/7.

4. Collaborative

A calendar app helps you schedule your day. However, you are not working in a vacuum. You need to share your schedule with other users to plan meetings and organize appointments at convenient times. Thus, the app should allow collaboration with your team and family members. Moreover, you should be able to integrate the app with other organizational and productivity tools to make operations across tools a breeze.


15 Best Apps for Calendar Scheduling and Reminders

1. ClickUp


ClickUp makes task management easy and engaging with intuitive calendar features designed for teams of all sizes to manage projects, stay on pace, and work in collaboration. It has 15+ customizable ways to display your work. Moreover, the intuitive drag and drop interface and the evolving list of dynamic features take scheduling to a whole new level. The flexible calendar allows you to plan timelines, organize projects, and keep everyone informed. It also updates automatically as your projects progress. You can view the calendar by day, week, or month depending on your requirement. You can also use filters to customize and organize the calendar to your convenience.

Platforms: iOS, macOS, Android, Windows, Web

Website: https://clickup.com/

2. Google Calendar

Google Calendar

Google Calendar is one of the most popularly used apps for calendar scheduling, especially for Gmail users. The app is free on Android and iOS and has a desktop version as well. It offers multiple viewing options for your day, week, and month prioritization, web access, guest invites, and more. Moreover, you can safely backup data to avoid losing your schedule in case you lose your device.

Google Calendar lets you set colour codes for events from different areas of your life. For instance, you can choose the colour blue to mark meetings and the colour yellow for personal events. This colour-coding feature lets you quickly know what kind of events are lined up for the day by glancing at the colours.

Platforms: iOS, macOS, Android, Windows, Web

Website: https://www.google.com/calendar/about/

3. Microsoft Outlook Calendar

Microsoft Outlook Calendar

Another popularly used calendar app is the Microsoft Outlook Calendar. It is the default on Microsoft devices. It is also used by universities and companies.

Microsoft Outlook is part of the Microsoft Office suite and provides an online calendar, contact manager, task manager, journal logger, note-taking platform, and web browser. The calendar lets you collaborate with coworkers by sending a shared calendar where everyone can manage deadlines and events together.

Platforms: Windows, Android, iOS, macOS, Web

Website: https://outlook.live.com/calendar/0/view/month

4. Todoist


Todoist is your to-do list and task manager. It helps you add your tasks, organize your life, and achieve more every day. The app automatically filters your tasks into Today, Upcoming, and custom Filter views to let your focus on the more important things. Moreover, you can delegate tasks to share the workload, personalize your task views, and set priority levels, favourites, and reminders. The Quick Add feature lets you capture and organize tasks in seconds.

Platforms: iOS, macOS, Android, Windows, Web

Website: https://todoist.com/home


5. Any.do


Any.do allows users to easily organize tasks, lists, and reminders. The app syncs seamlessly across all devices. It enables teams to plan their day in seconds and focus on meaningful action items for delivering goals. Add smart reminders to avoid missing out on anything. Moreover, the beautiful themes and interactive features ensure that you save time and achieve great things. You can simply drag and drop tasks into your schedule to prepare an efficient daily plan.

Platforms: iOS, Android, Windows, macOS, Web

Website: https://www.any.do/

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