Immediately upon logging in to Todoist, users can create their first project and start adding tasks to it.
You can set priorities, due dates, labels, filters and tags later, once you learn about them. Since you can modify everything about a task later, you can try and test what works for you.
Once you have the project populated, you can view the tasks as a list or on a Kanban-style board. Todoist calls the columns on the board “sections.” You can change the name of a section and add as many tasks as you want to each section.
As the project progresses, mark the tasks completed and archive them or move them within the different sections you have created. For instance, if you have created sections such as Todo, Doing and Done for a project, move the tasks around as they progress.
Once the project gets completed, you can archive or delete it completely.
The due date, collaborations and priority of any active task can be modified at any time. If you have a Pro or a Business plan, you can set and modify reminders for any task.
Todoist has robust apps for desktop (macOS, Windows and Linux) as well as mobile (Android, iPhone and iPad). You can add it as an extension to Chrome, Firefox, Safari and Microsoft Edge, or even install the app on your Apple or Android watch to track tasks on the go.
Todoist Pricing and Features
Todoist’s free plan has all the necessary features to support personal task management for individuals and project management for small teams.
Some things that you can do even with a free account include:
- Add subtasks
- Invite others for collaboration
- Prioritize a task
- Set due dates
- Use labels and filters
- Add tasks via email
- Add comments mentioning collaborators
- Use project templates
- Archive completed tasks
- View archived tasks for a project
- Integrate with 100-plus other applications
Todoist uses natural language input, which allows you to create tasks as you would give instructions to someone. For instance, to set a priority, simply type P1, P2, P3 or P4. To add a due date, simply write the date and Todoist will translate it into the appropriate format. You will know that it has been read as a date when you see a highlight around it.
If you want a task to recur, say every week on a Wednesday, just type “every Wednesday” after the task name. A new instance of the task will be created the next Wednesday after you have marked the previous instance complete. If you are unable to complete the task within the allotted time frame, the next instance will not be created. This prevents your to-do list from getting flooded with unfinished recurring tasks.
However, it’s important to note that you cannot create subtasks for recurring tasks. If that’s important for you, you need to find a workaround, such as creating the task as a sub-project. Yes, it’s possible to create sub-projects within projects to keep the project list organized. You can view the progress of any project from the Productivity tab in settings.